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Excel Go To Special Tool

Excel Go To Special Tool
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How to use the Excel Go To Special Tool to find constants, formulas, blanks, row and column differences, conditional formatting and data validation.

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Excel Goto special tool

A much underutilized tool is the Excel GO TO special tool and particularly the button marked SPECIAL. You can find it under HOME/ EDITING/ FIND % SELECT as shown below (For Excel 2003 use EDIT/ GOTO/ SPECIAL)

Related Items: External LinksAuditing ToolbarExcel Find Replace

Excel Go To special tool

By clicking on the desired option and clicking OK, Excel will highlight all the cells on the sheet (or the selection) that meet the specified criteria.Excel Go To Special tool

Below is a description of each function:

Watch the Excel video tutorial to see more.

Excel Video Tutorial Transcripts

In this section you will learn how to activate and use the Excel Go To Special Tool which allows you to highlight cells based on what you are looking for e.g.

The GO TO SPECIAL command is one of Excel’s best features, and probably the one that people don’t know about the most. Just to show you where it sits

So it’s a very quick way of traveling around your spreadsheet, and you can imagine with a very big spreadsheet this can be very useful.

So for example what I want it to do is

Again remember if you’ve got a section highlighted it will only look within that section, if you have one cell clicked, it’ll look through the whole section, so

So you can see that this is the manual way of doing what Spreadsheet Professional does in its painter, you can navigate across the sheets

There are a number of other useful features however in this feature, so let’s say we’ve got a big spreadsheet, and all over you can see these little red flags which are comments whcih are included. Now this is an old spreadsheet we want to get rid of those because they are relevant to our prior projects, you can work through the entire spreadsheet to try and find them, or

One of the other very useful features is the ability to actually see what is different about a row or a column. So if

As you can see this is the manual process of doing the maps in Spreadsheet Professional, where you’d need to go through every single row or column to identify differences.

Another useful feature of the GO TO SPECIAL, is to find cells that have got programming sitting behind them, so if we say

We can look for two areas, conditional formats and data validation and it’s not obvious to spot in the spreadsheet itself so

But what is important to understand, is the ability to navigate through your spreadsheet quickly and easily

Just to run through all the options that exist with GO TO SPECIAL.

Precedents and Dependents are quite useful, what it allows you to do is look at all the precedents or all the dependents. So for example we are currently clicked on inflation rate 5%,

Alternatively, you can look for

The problem with this tool is that is only looks at the current sheet. So unlike the Auditing toolbar where it’ll warn you if it’s being used in other sheets, this one doesn’t do that. So that’s the Dependents and you can do exactly the same with the Precedents

In general this is an extremely useful tool to get to know and it’ll make your life significantly easier especially if you don’t have Spreadsheet Professional loaded.

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